Ethics Quiz  
   

Welcome to the Ethics Challenge where you will learn about the Ethics in Public Service Act, RCW 42.52 ("the Act"). The Act is a comprehensive statute that applies to all branches of state government. The Executive Ethics Board has jurisdiction over all state employees and officers in the executive branch of state government, so this Ethics Challenge only pertains to them. While there are many sections in the Act, this Challenge will focus on ten topics that routinely impact state employees. In the interest of brevity, throughout this Challenge the term "state employee" includes both state officers and state employees as defined in RCW 42.52.010(18) and (19).

Each section of the law will be presented, with some discussion, and then you will be asked to answer questions to test your knowledge and understanding of the concepts. Let's get started...

Topic 1

Activities incompatible with public duties (RCW 42.52.020)

Intended as a general conflict of interest provision, RCW 42.52.020 provides that:

"No state officer or state employee may have an interest, financial or otherwise, direct or indirect, or engage in a business or transaction or professional activity, or incur an obligation of any nature that is in conflict with the proper discharge" of the state employee's official duties.

What is an Incompatible Activity? Any activity that may conflict with the proper discharge of your official duties. It could be outside employment, a volunteer activity, ownership of a private business or any private activity, relationship, business, etc. that would impair/conflict with your ability to make decisions on behalf of the state.

When is there a conflict of interest?

When a private interest can benefit from your actions.

When a private interest could interfere with official duties.

Conflicts of interest involve the concepts of benefit and bias. Questions to ask when evaluating a potential conflict of interest include:

Will your interests benefit as a result of your official action?

Would a reasonable person conclude that a private or personal interest impairs your independent and impartial judgment in the exercise of your official duties?

An interest need not be financial to create a conflict of interest. According to the law, even a chance or thought of a conflict of interest is enough for a violation -- NO TANGIBLE OUTCOME IS NEEDED.

If there could be a perceived violation, you need to step out of the situation totally. Talk to your supervisor and have yourself removed from any decision-making authority or influence in that case.

Some conflicts of interest are clearly defined in the state's ethics law. These are:

Having or acquiring a financial or other interest in a contract, sale, lease, purchase or grant that is under your authority or supervision.

Accepting a payment, a gratuity, or a reward form someone else who has an interest in a contract, sale, lease, purchase or grant under your authority or supervision.

Acting in a state matter or transaction involving a business or organization in which you own an interest, or an entity in which you serve as an officer, agent, employee, or member.

Assisting other persons, or sharing in compensation, in transactions involving the state when you had responsibility for these transactions as a state officer.

How do you deal with a conflict?

Most conflict of interest issues can be resolved easily and without resort to more drastic measures such as removal from position or resignation. The resolution of conflicts depends on disclosure and removing yourself from the conflict.

You can:

Abstain. Don't participate in the activity.

Disclose. Tell your supervisor about the potential conflict and let them decide whether to remove you from the activity.

Review written procedures. Determine if your agency has a policy regarding how to handle conflicts of interest and follow that policy.

Obtain a screening memo. Have your work center write a memorandum outlining the conflicts and telling everyone that you are to be screened from specific information or decision-making regarding that particular transaction.

To avoid a conflict, you cannot merely delegate the activity to a subordinate.

1. While reviewing a permit for a controversial development, the developer offers you a position with his company. Can you continue to work on the review if you want to take the new job offer?

A. Yes, and expedite the review so I can begin salary negotiations.

B. No, and immediately notify my supervisor.

C. Yes. The job offer won't influence my review.

D. Yes, because I am not interested in leaving my position.

 


2. You are a health inspector with a partnership interest in a local restaurant. This interest has not been disclosed to your agency. You are assigned to perform an inspection of your restaurant. Do you perform the inspection?

A. No, I'll give the assignment to one of my staff.

B. Yes, a clean bill of health will reassure customers.

C. Yes and I'll review the books while I am there.

D. No, and I will inform my supervisor about my partnership interest.

 


3. You are an instructor for a local public university. You also own a painting company that you run privately out of your house. During the summer, your paint business gets very busy and you need to hire more painters to get the work done. Several students from your current summer class want to work part-time for you. Can you hire your current students?

A. Yes, because your private painting business is run completely on your own time.

B. Yes, because your students are not related to you.

C. No, because you currently regulate your summer school students.

D. No, because if you gave a job to one of them, you would have to give a job to all of them.

Topic 2

Financial interests in transactions (RCW 42.52.030)

You cannot participate in a transaction with the state if you have a financial or beneficial interest in that transaction. RCW 42.52.030 prohibits:

A state employee from having a beneficial or financial interest in a contract, sale, lease, purchase or grant made by, through, or under the employee's supervision;

A state employee from accepting, directly or indirectly, any compensation, gift, or reward from any person beneficially interested in a contract, sale, lease, purchase or grant.

A state employee from participating in a transaction involving the state with a person of which the employee is an officer, agent, employee or member, or in which the officer or member owns a beneficial interest.

What is a financial interest in a transaction?

When you have an interest in a contact that is made by you, through you, or is under your supervision; OR

When you receive compensation from any other person beneficially interested in a contact made by you, through you, or is under your supervision.

If a decision YOU are about to make puts money in your pocket or the pocket of "other persons" including a business entity in which you are a partner, board member, managing officer, or employee, that constitutes private benefit and you cannot do it. You are also prohibited from accepting -- directly or indirectly -- any compensation, gift, or reward from any person who gets a benefit in terms of a contract, sale, lease, purchase or grant.

4. You work for the Alumni Relations Division at a state university as an event planner. Your group is planning the upcoming holiday bash for the alumni. You are part of the group selecting the caterer for this event. Your spouse owns a catering company and wants to bid on this project. Can you hire your spouse's company to cater the event?

A. Yes, as long as you disclose your relationship to your supervisor.

B. No, working with your spouse would be very difficult because you rarely see eye-to-eye.

C. Yes, they were the lowest bidder.

D. No, because you have a financial interest in this transaction.


5. You teach marine biology for a local community college. Since your book is the quintessential book on the tide pools of the Northwest, you require your students to purchase this book for your class. Can you make a profit on the sale of your book to your students?

A. No because you made the decision to require the book for your class.

B. Yes, the book is by far the best one available and students need to have the best material for learning.

C. Yes, the sales won't be very high due to the size of the class -- so it would be de minimis at best.

D. Yes, because my school requires me to publish periodically.

 


6. You administer a government health facility. Your spouse is the executive director of a non-profit corporation that has bid on a contract to provide services to your facility. How do you handle the situation?

A. Disclose your relationship and excuse yourself from all negotiations or discussions regarding this potential contract.

B. Ask your spouse to withdraw the bid.

C. Award the contract.

D. Tell your assistant to select your spouse because they are the lowest bidder and you know they will provide quality services.


Topic 3

Assisting in transactions (RCW 42.52.040)

While you are still a state employee, you may be prohibited from assisting others in transactions involving the state unless the assistance is part of your regular duties. RCW 42.52.040 prohibits a state employee:

From assisting another person, directly or indirectly, whether or not for compensation, in a transaction if:

    the employee has participated in the transaction at any time; or,

    The transaction has been under the official responsiblity of the employee within a period of two years preceding such assistance.

In addition, a state employee may not share in compensation received by someone else for providing assistance that the employee is prohibited from providing.

If a state employee is a partner, managing officer, or employee of an entity, that entity may not assist another person in a transaction if the state employee is prohibited from assisting in the transaction.

What does "Participate" and "Transaction" mean?

"Participation" must be both personal and substantial. However, the term is broadly defined and includes, but is not limited to approval, disapproval, decision, recommendation, the rendering of advice, or investigation.

"Transaction" is also broadly defined and includes a proceeding, application, submission, request for a ruling or other determination, contract, claim, case, or other similar matter that you believe, or have reason to believe:

Is, or will be, the subject of a state action; or

Is one to which the state is or will be a part; or

Is one in which the state has a direct and substantial proprietary interest.

7. Emma works in your agency's human resources office. Her official duties include assisting people who want to file harassment complaints against the agency. Emma helps Egbert file a sexual harassment complaint. Emma subsequently goes to work for a different agency. After Emma's departure, Egbert contacts her and asks for assistance in preparing an appeal to an adverse decision. Must she decline under the Ethics Act?

A. No, she no longer works for that agency, so she can help Egbert.

B. No, Egbert got a "bum deal" so she is ethically required to help him overturn it.

C. Yes, she cannot assist Egbert because she participated in this case as a state employee.

D. Yes, she never like that kind of work and never wants to deal with it again.

 


8. You were an investigator for a state agency's internal audit office, but have recently transferred to another state agency's IT division to design web pages. Just prior to transferring, you completed an investigation of an employee for alleged fraudulent travel vouchers. The agency not only docked his pay, they put him on several days of leave-without-pay. Even though you investigated the matter, you felt that the punishment outweighed his actions. Yesterday, the employee, whom you have gotten to know through your investigation, contacted you and asked for your help in appealing his loss of wages. Can you assist in the appeal?

A. No because I participated in this case for the state.

B. Yes. The agency made a mistake.

C. Yes, provided I take vacation time.

D. No because I am no longer responsible for the complaint.


Topic 4

Special Privileges (RCW 42.52.070)

As a state employee, you cannot help someone to do something that others are not allowed to do simply because of your position and authority. This provision states:

"Except as required to perform duties within the scope of employment, no state employee may use his or her position to secure special privileges or exemptions for himself or herself, or his or her spouse, child, parents, or other persons."

If you are a supervisor, this means you cannot use your supervisory authority to exempt a subordinate from the ethics law if what they are doing is against the law as it is written. For example, if a subordinate asks you if they can use state email to give and receive client orders for their private business and you say yes, you just gave that person a special privilege or exemption from the Ethics Law. What you did was not fair and not legal.

9. You are a full-time faculty member at a state college and grow orchids in your spare time. You even belong to an orchid club that meets on a monthly basis. The college has many facilities available for groups to use and charges a nominal fee for their use. Your orchid club needs a place to meet this month, so you reserve a room through regular college channels, but you do not pay for the room. You invite your orchid club to attend the monthly meeting. Is this a violation?

A. No, the rent is so inexpensive that the college doesn't make any money anyway.

B. No, because my friends buy stuff a the bookstore, which provides more income to the school than the rent.

C. Yes, because you used state resources for your personal benefit.

D. Yes, because you used your state position to secure a special benefit or exemption.


10. You negotiate government contracts for celluar phone services. Two contractors are offering to provide discounted calling rates to all state employees who use their calling plans. Can you or any other state employee accept this offer?

A. Yes, unless the offer is contingent upon receipt of a contract.

B. No, agreeing to the offer would result in a personal benefit to employees.

C. Yes, state employees may accept discounts that are broad-based, encompass an occupational group or employee group.

D. No, because it isn't fair to the general public to get a break on your cell phone bill just because you are a state employee.


Topic 5

Compensation for outside activities (RCW 42.52.120)

No state employee may receive anything of economic value under any contract or grant outside of his or her official duties.

You may accept compensation under an outside contract or grant if:

the contact or grant is bonafide and actually performed,

the performance or administration of the contract is not within the course of your official duties, or is not within your official supervision,

the performance of the grant is not prohibited by RCW 42.52.040 or by applicable rules governing outside employment for you,

the contract is neither performed for nor compensated by any person from whom you would be prohibited by RCW 42.52.050(4) from receiving a gift,

the contract or grant is not one expressly created or authorized by you in your official capacity, and

the contract or grant would not require the disclosure of confidential information.

What if your outside work is for another state agency?

Special standards govern receipt of a contract or grant with a state agency while you are otherwise employed by the state. These standards apply whenever a contract or grant is awarded or issued as a result of a non-competitive process, or when the bid of a state employee is the only bid received in a competitive process.

You must receive prior approval of the Executive Ethics Board before entering into a contract or grant. RCW 42.52.120(2)(b) and (c).

You must provide all of the following information to obtain approval:

    A description of your current official duties and responsibilities;

    A statement of the work to be performed;

    A copy of the proposed contract or grant;

    The duration and dollar value of the contract, if applicable;

    A statement that no state resources will be used to perform all or any of the work under a contract or grant;

    A description of how the work will be used to perform all or any of the work under a contract or grant;

    A description of how the work will be performed without the use of state resources; and

    A statement that the employing agency has reviewed or approved the outside contract under applicable rules or policies, if applicable.

Exempt from this requirement are situations in which:

A state employee receives assistance through state or federal programs administered by the state when the employee is entitled to receive the assistance on the same basis as similarly situated citizens, and when the employee does not exercise discretionary judgment with regard to an assistance program for which he or she is otherwise eligible;

A state employee contracts to perform teaching duties at a bona fide community college, vocational technical school or institution of higher learning, provided no state resources are used to perform the duties; there is no conflict with the performance of official duties, and the employee did not use his or her official position to influence the decision makers;

A spouse of a state employee holds the contract with the state agency and the employee did not participate in the contract;

A state employee of an institution of higher education is to provide expert witness services in state litigation provided no resources of the higher education institution are used to perform the duties, there is no conflict with the performance of official duties and the employee did not use his or her official position to influence the contract; and

A state employee of an institution of higher education or the Spokane Intercollegiate Research and Technology Institute receives a contract under conditions that complied with RCW 42.52.030(2). At the request of the Institution, the Board may advise the Institution if a specific contract or grant would raise significant conflict of interest concerns.

11. You teach music at a local community college. You also play the trumpet. You want someplace to go blow your horn, but your community college doesn't have a symphony orchestra for you to play in. So, you try out and are selected for a local state university's symphony orchestra. Can you accept this job while still retaining your job teaching music?

A. No, you can't work for two state agencies at the same time.

B. No, you are already being paid to teach music.

C. No, you can only work 40 hours a week for the state in any capacity.

D. Yes as long as you get your contract with the university approved by the Ethics Board prior to starting the work.

 


12. You are an agency publications specialist. Another state agency calls to see if you would be interested in a sole source contract to develop brochures for a public outreach campaign. You accept the offer and perform the work on your own time. Is there an ethics problem?

A. No. I received approval from the Ethics Board.

B. No. The work is performed on my own time.

C. Yes, as a state employee I can't contract with a state agency.

D. Yes, because I develop brochures as part of my official duties.

 


13. A coworker performs desktop publishing services for your agency. She also has a number of personal service contracts to do the same work for other state agencies. Can she use her state computer during the lunch hour to perform her contract work?

A. Yes, as long as she is on her lunch hour.

B. Yes, with all of the budget cuts, everyone needs to do outside work to cover their household expenses.

C. No, she cannot use state resources to complete her contract work.

D. Yes because the computer is idle during that time and she is honing her skills while she completes this contract work.


Topic 6

Gifts (RCW 42.52.140)

No state employee may receive, accept, take, seek, or solicit, directly or indirectly, any thing of economic value as a gift, gratuity, or favor from a person if it could be reasonable expected that the gift, gratuity, or favor would influence the vote, action, or judgment of the employee, or be considered as part of a reward for action or inaction.

$50 Rule - Limitations on gifts (RCW 42.52.150)

Even if there is no reasonable expectation that a gift would influence a decision, state employees may only accept certain gifts and are limited to accepting up to $50 worth of gifts from a single source in a calendar year. The value of gifts given to your family member or guest is attributed to you for the purpose of determining whether the limit has been exceeded, unless an independent business, family, or social relationship exists between the donor and the family member or guest.

There are certain items that a state employee may receive because they are deemed "exempt" from the definition of gift under RCW 42.52.010(10). State employees who participate in contracting or regulation, however, may not accept those items marked with an asterisk (*):

Items from family members or friends where it is clear beyond a reasonable doubt that the gift was not made as part of any design to gain or maintain influence in the agency of which the recipient is an employee;

Items related to the outside business of the recipient that are customary and not related to the recipient's performance of official duties;

Items exchanged among officials or employees or a social event hosted or sponsored by a state employee for co-workers;

Payments by a governmental or non-governmental entity of reasonable expenses incurred in connection with a speech, presentation, appearance, or trade mission made in an offical capacity.*

Items a state employee is authorized by law to accept;

Payment of enrollment and course fees and reasonable travel expenses attributable to attending seminars and educational programs sponsored by a bona fide nonprofit professional, educational, or trade association or charitable institution.*

Items returned by the recipient to the donor within thirty days of receipt or donated to a charitable organization within thirty days of receipt;

Campaign contributions reported under 42.17 RCW.

Discounts available to an individual as a member of an employee group, occupation, or similar broad-based group; and

Awards, prizes, scholarships, or other items provided in recognition, academic, or scientific achievement.

The $50 limitation does not apply to the following types of gifts, if the employee does not regulate or contract for goods and services, and if circumstances do not create the appearance of influence are as follows:

Unsolicited flowers, plants, and floral arrangements;

Unsolicited advertising or promotional items of nominal value;

Unsolicited tokens or awards of appreciation -- plaques, trophies, desk items;

Unsolicited items for the purpose of evaluation or review; if the employee has no personal beneficial interest in the use or acquisition of the item by the agency;

Informational material, publications, or subscriptions related to official duties;

Food and beverages at hosted receptions where attendance is related to official duties;

Gifts, grants, conveyances, bequests and devises of real or personal property for deposit into the legislative international trade account, for promoting the expansion of tourism, or for the purpose of hosting an official conference specified in RCW 42.52.820;

Admission to, and the cost of food and beverages consumed at, events sponsored by or in conjunction with a civic, charitable, governmental, or community organization;

Unsolicited gifts from dignitaries in another state or a foreign contry intended to be personal in nature; and

Food and beverages on infrequent occasions in the ordinary course of state business.

The $50 rule does NOT apply to you if: you are in a position that: (1) negotiates or administers contracts; or (2) purchases goods or services, or (3) regulates, you are futher limited in the gifts you may receive because you would be considered a "Section 4" employee. The $50 limit does not apply to the following, but you may not accept any gift that is not included on this list.

Items from family members where it is clear beyond a reasonable doubt that the gift was not made as part of any design to gain or maintain influence in the agency of which the recipient is an employee;

Items related to the outside business of the recipient that are customary and not related to the recipient's performance of offical duties;

Items exchanged among employees or a social event hosted or sponsored by an employee for co-workers;

Items a state employee is authorized by law to accept;

Items returned by the recipient to the donor within thirty days of receipt or donated to a charitable organization within thirty days of receipt;

Campaign contributions reported under 42.17 RCW;

Discounts available to an individual as a member of an employee group, occupation, or similar broad-based group;

Awards, prizes, scholarships, or other items provided in recognition of academic or scientific achievement;

Unsolicited advertising or promotional items of nominal value;

Unsolicited tokens or awards of appreciation in the form of plaques, trophies, desk items;

Unsolicited items for the purpose of evaluation or review; if you have no personal beneficial interest in the use or acquistion of the item by the agency;

Informational material, publications, or subscriptions related to the performance of official duties;

Food and beverages at hosted receptions where attendance is related to official duties; and

Admission to, and the cost of food and beverages consumed at, events sponsored by or in conjunction with a civic, charitable, governmental, or community organization.

14. Your community college sent you to attend a conference in Orlando, Florida. Your agency paid your travel costs and you are receiving travel per diem while you are away. When you checked into your hotel, you received a packet with information regarding the conference. Included in the packet was a ticket stub that entered you into a door prize drawing to be made on the last day of the conference. On the last day of the conference, they draw for the door prize and lo and behold, you win! Can you keep the prize?

A. Sure, my agency doesn't need it.

B. Of course, I'm the one who attended the conference.

C. No, because the gift is worth more than $50.

D. No, the prize belongs to my agency, not me.

 


15. You work for the health department and are often in the field conducting inspections. From time to time, business owners offer you refreshments and sometimes lunch. What should you do?

A. Accept. What's the big deal?

B. Overlook the minor violations.

C. Accept, but don't tell anyone.

D. Decline to accept anything from those you inspect.

 


16. Martha is an instructor at a state community college. One of her students gives her a beautifully wrapped holiday gift at the beginning of the final week. The student may or may not enroll in her class next quarter. Is accepting the gift a violation?

A. Of course not, students give teachers gifts all the time -- remember the apple?

B. Yes, because Martha regulates the student, she cannot accept the gift.

C. No, because the gift is worth less than $50.

D. Yes, because the student may be in her class next quarter.

17. Vera works as a gardener at a state university. Her job involves maintaining flowerbeds. The Petals Corporations supplies the university with gardening supplies but Vera's job does not involve these contractual matters. Every three months Petals gives the college's gardeners, including Vera, a new pair of gardening gloves with their beautiful logo on them valued at less than $10. Can Vera accept the gloves?

A. No, accepting the gloves from Petals would be a conflict of interest.

B. Yes, this practice has been going on for years and no one cares.

C. Yes, Vera may accept promotional items from anyone.

D. No, accepting the gloves would be a special privilege for Vera.

18. You are a receptionist for your agency. A vendor comes into the office and gives you and another receptionist a gym bag valued at $5.00. The vendor's logo is printed on the side. What do you do?

A. Decline the gym bag because it doesn't match your gym clothes.

B. Decline the gym bag because it is a gift from a vendor.

C. Accept the gym bag, but don't bring it to work.

D. Accept the unsolicited promotional item.

 


19. The owner of a local deli gives you a $75.00 gift certificate in appreciation for the amount of business your agency has brought in during off-site training sessions this year. Can you accept the gift certificate?

A. Yes and invite four close friends from the agency to lunch so that you don't exceed the gift limit under the ethics law.

B. Yes, you can keep the certificate to buy refreshments for the next training session.

C. No, you can thank the deli owner for the offer, but tell him/her you can't accept it.

D. Yes, and use the certificate to offset catering expenses for a neighborhood party.


Topic 7

Use of persons, money, or property for private gain (RCW 42.52.160)

State employees have access to many resources. You are expected to conserve public resources by using them only for your official job or to the benefit of the state. The law states:

No state officer or state employee may employ or use any person, money or property under the officer's or employee's official control or direction, or in his or her official custody, for the private benefit or gain of the officer, employee or another.

This section does not prohibit the use of public resources to benefit others as part of a state officer or state employee's offical duties.

The de minimis rule:

The Executive Ethics Board has adopted guidelines for exceptions to the no personal use standard under RCW 42.52.160(1). These exceptions are narrowly construed and do not apply to all uses of state resources. The Board allows limited unoffical use if:

There is little or no cost to the state;

There is no interference with the performance of official duties;

The use is brief in duration and frequency;

The use does not disrupt other state employees and does not obligate them to make a personal use of state resources; and

The use does not compromise the security or integrity of state information or software.

What does this mean in practical terms on a daily basis?

This means that occasional local telephone calls for medical and dental appointments, child or elder care arrangements, transportation coordination, etc., are acceptable.

This means that occasional and brief personal email messages are acceptable.

This does not mean state resources can be used for any purpose at any time, including time "off the clock."

Prohibitions

Certain uses of state resources are prohibited regardless of whether there is no cost to the state and even if the use does not interfere with the performance of official duties. These uses include:

Any use for the purpose of conducting an outside business, whether or not for profit.

Any use for the purpose of assisting the campaign of any candidate for election to any office, or to oppose or promote a ballot proposition;

Any use for commercial purposes such as advertising or selling;

Illegal activities or activities incompatible with a professional workplace, e.g., accessing adult-oriented sites or gambling or lobbying activity unless authorized by law; and

Any use to promote, support, or solicit for an outside organization or group unless the activity is approved by an agency head or his or her designee.

20. One of your employees sells beauty products on the side to coworkers. The employee hands out catalogues in the workplace, and takes and distributes orders during the lunch hour and at break times. What should you do?

A. Nothing - the employee is on her own time and is not disrupting the workplace.

B. Place an order.

C. Implement a policy that requires employees to obtain the prior approval of management before selling products.

D. Stop the activity.

 


21. An employee in the Department of Revenue uses her office computer after working hours to set up a database for her sister's accounting business. Is this an ethics violation?

A. No. Personal use is allowed after working hours.

B. No. She save the information to a personal zip drive.

C. Yes. The employee is using state resources to benefit a family member.

D. No. Her supervisor approved the use in advance.

 


22. You are responsible for your agency's audio visual equipment. On Friday night you take home an agency-owned public address system to use at a friend's wedding on Saturday. She saves $300 in rental costs. Identify the correct response.

A. There's no problem. I only borrowed the system this one time.

B. I'm just doing my friend a favor and no one will know.

C. I'll explain the situation to my supervisor. She'll understand.

D. Even though I'd like to help a friend, I can't use the agency's equipment.

 


23. You supervise a crew that removes dangerous trees from public property. At the end of the day, you ask them to stop by your house to remove some limbs from a tree damaged during a recent storm. Your house is on the way back to the agency. Select the correct response.

A. Using the crew to remove the limbs from my yard is wrong.

B. The crew can do the job because they finished their assigned work early.

C. It's okay as long as I pay them for the work.

D. As a supervisor I can tell the crew to do anything I want.

 


24. It's Friday afternoon and Kathy needs to find out the best way to get to a party after work. She is going directly from work to the party so she doesn't have time to go home before the event. She accesses Map Quest, and internet directions and map site, using her state computer. Is this a violation?

A. Yes, she may not use state resources for personal gain.

B. No, she is using the computer after work hours.

C. Yes, she cannot access a non-government website on her state computer.

D. No, her use falls under the de minimis use rule.

25. Petra's son will be playing in the state soccer championships this weekend. Grandma and Grandpa live in Ohio but would live to see the little guy play. Petra takes home the agency's video camera which is stored in her office, uses her own tape, films the game, recharges the battery using her own electricity, and returns the camera Monday. Is this a violation?

A. Yes, she may not remove state resources and use them for personal benefit.

B. No, she is using the camera after work hours.

C. No, as long as she returns it fully charged.

D. No, her use falls under the de minimis use rule.


Topic 8

Use of Public Resources in Political Campaigns (RCW 42.52.180)

The state's ethics law strictly prohibits the use of facilities of a state agency to support or oppose candidates or ballots issues. Facilities of an agency are broadly construed to include, but are not limited to, stationery, postage, machines, equipment, use of state employees during working hours, vehicles, office space, publications of the agency, and clientele lists of persons served by the agency.

Knowing acquiescence by a person with authority to direct, control, or influence the actions of the state officer or state employee using public resources in violation of this section constitutes a violation of this section.

26. Fred, a classified employee, has a fixed schedule of 8 a.m. to 5 p.m., Monday through Friday. During the heated campaign for city dog catcher, Fred often stays until 8 or 9 p.m. making telephone calls or sending emails on behalf of his candidate using agency equipment. Is this a violation?

A. No, because he is on his own time.

B. No, because he logs on to his private email account and doesn't use his state email address.

C. Yes, there is no de minimis use of state resources to assist a person in their campaign for election.

D. Yes, because Fred has an interest in the outcome of the transaction.

 


27. Lori, a state employee, is excited about the presidential elections coming up and feels very passionate that her friends and coworkers need to vote. She sends 20 emails from her work the day before elections to urge people to "get out and vote" and encourages people to vote for her candidate. Her supervisor, Sam, gets the email, and since he has already voted via absentee ballot, he deletes the email. Sam doesn't say anything to Lori about the email. Is this a violation on Sam's part?

A. Yes, Sam has direct supervisory control over Lori and knew that she used state resources for political campaigning.

B. No, Sam is not responsible for Lori's actions.

C. No, Lori's actions were de minimis in nature.

D. Yes, this is a conflict of interest for Sam because he voted for the other candidate.

 


28. One of your employees brings a petition to work opposing a controversial ballot proposition. After spending the morning gathering signatures around the office, she reaches your desk. She asks you to sign the petition, arguing that state workers will lose their jobs if the measure passes. What do you do?

A. Ask her to stop circulating the petition in the workplace.

B. Sign the petition to keep your job.

C. Sign and offer to assist in the workplace campaign.

D. Avoid the issue by leaving to attend an important meeting.


Topic 9

Confidential Information (RCW 42.52.050)

No state employee may disclose confidential information gained through their job, or otherwise use confidential information for personal gain or benefit.

What is "confidential information?"

information that is confidential is not releasable upon public demand such as:

Personal information in employee, appointees or elected officials files that, if disclosed, would violate that person's right to privacy.

Test questions, scoring keys, and other examination data used to administer a license, employement, or academic examination.

All applications for public employment or contracting, including the names of the applicants, resumes, and other related materials.

The residential addresses and residential telephone numbers of employees or volunteers of a state agency which are held in personnel records, employment or volunteer rosters, or mailing lists.

It is important to know four main points about the information you may work within your official position:

You may not accept any employment or engage in any business or activity where you might reasonably be expected to, required or persuaded to make an unauthorized disclosure of confidential information.

You may not make a disclosure of confidential information or use that information for your personal gain or benefit or to benefit another.

You may not intentionally conceal a records if 1) it is considered a public record (email, voicemail, internet usage, and fax records included), 2) you were directly asked to release the information, then 3) failed to do so.

You are not in an ethical violation if the decision to withhold the public record was made in good faith. If the mistake is found, you then need to send the missing information as soon as possible.

See RCW 42.56 RCW for common exemptions from public disclosure.

29. Your agency receives a public records request for a group of personnel records. One of the public documents has a handwritten sticky note containing some potentially damaging information. James provides copies of all typed documents and omits the sticky note on the theory that it might have been added later and its author is undetermined. Is this a violation?

A. No, since the origin of the sticky note is unknown, James better not disclose it.

B. Yes, James is obligated to disclose all public documents.

C. No, James may withhold any information he wants to.

D. No, James doesn't want anyone to know about the potentially damaging information.

 


30. Sammy works in your agency's purchasing department, where billing documents are confidential, and takes care of billing for office supplies. He thinks that his agency is paying an unreasonable amount for paper, so he makes copies of the billing for his wife who works for a paper company and offers to provide superior products at a lesser cost. Is this a violation?

A. No, the agency needs to cut costs, so this will benefit the agency.

B. Yes, because billing information is confidential information and Sammy may not use this information for his or another's benefit or gain.

C. Yes, it is a conflict of interest for Sammy.

D. Not if Sammy does this on his own time.


Topic 10

Post-State Employment (RCW 42.52.080)

Post-state employment restrictions fall into one of three categories:

The Contract Restriction

The contract restriction applies only to those state employees who are involved in the negotiation or administration of agency contracts. The restriction under RCW 42.52.080(1) prohibits a former state employee from accepting employment or receiving compensation from an employer if:

The state employee, during the two years immediately preceding termination of state employment, was engaged in the negotiation or administration on behalf of the state or agency of one or more contracts with that [the post-state] employer and was in a position to make discretionary decisions affecting the outcome of such negotiation or the nature of such administration; AND,

The contract or contracts have a total value of more than ten thousand dollars; AND,

The duties of the post-state employment include fulfilling or implementing, in whole or in part, the provisions of the contract or contracts or include the supervision or control of actions taken to fulfill or implement, in whole or in part, the provisions of the contract or contracts.

The Beneficial Interest Restriction

The two-year beneficial interest restriction does not prohibit a former state employee from doing business with his or her former state agency for a period of two years. The restriction applies only to the acquision of a beneficial interest in a contract or grant in which the employee participated. Under this provision, a former state employee may not:

  • Within a period of two years following the termination of state employment, have a direct or indirect beneficial interest in a contract or grant that was expressly authorized or funded by specific legislative or executive action in which the former state employee participated.

The Continuing Restrictions

Several of the post-state employment restrictions are continuing. That is, there is no statutorily defined time limit that determines when these restrictions end. There are continuing restrictions on the following activities by former state employees.

  • Accepting an offer of [post-state] employment or receiving compensation from a [post-state] employer if the employee knows or has reason to believe that the offer or employment or compensation was intended to influence the employee or as compensation or reward for the performance or nonperformance of a duty by the employee during state employment.
  • Accepting an offer of [post-state] employment or receiving compensation from a [post-state] employer if circumstances would lead a reasonable person to believe the offer has been made, or compensation given, for the purpose of influencing the performance or nonperformance of a duty by the employee during state employment.
  • Participating, at any time subsequent to state employment, whether or not for compensation, in any transaction involving the state in which the former state employee at any time participated during state employment.
31. As an agency administrator you supervise a large contract with the Jones Company. The Jones Company offers you $20,000 more a year if you leave your agency, take a position with the Jones Company, and then oversee the contract with your former agency. Can you accept this offer?

A. Yes, the Ethics Board won't have jurisdiction over me once I leave state employment.

B. No because I can never work for this contractor in any capacity.

C. No -- at least not right away. Because you were overseeing the contract as a state employee, you must wait one year before accepting a job to work on that specific contract. If Jones wanted to hire you to work on unrelated contracts in another division, that would be fine.

D. Yes, who cares what I do once I leave state employment?

32. As an experienced engineer with a state agency, you have been assigned to supervise a two-year renovation project. After 18 months, you decide to leave and accept a consulting position for a private firm to work on the same project. Is this a violation?

A. No, because I clearly have the experience.

B. No, the project is almost over and I need to think about my future.

C. Yes, since I worked on this transaction as a state employee, I cannot work on it for the state's contractor.

D. No, the firm promised to hire me if I recommended its selection for the project.


   
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